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  • Location: Hyderabad
    Job Type : Temporary
    Date: Tuesday, 19 February 2019
    Please refer to below mentioned points : ? Education: Graduate degree at minimum of not less than 3 year course duration ? Languages: Ability to fluently read, write & speak English language ? Experience/Professional Requirement: o 0 to 1 year experience in Administration, Coordination, Information Management related to Training / Learning Systems preferred (especially in GMP) o 1 to 2 years of experience working in GxP (especially GMP Multi-national) environment is an added asset o Experience in Departmental Administration is helpful o Working knowledge of cGMP helpful o Ability to use computers in authoring MS Word documents, Excel managing emails and composing MS PowerPoint presentation vital o Experience of working in client-based business model in training operations helpful ? Position Required : 2 associates
  • Location: Hyderabad
    Job Type : Temporary
    Date: Monday, 18 February 2019
    Job profile - General Admin Scope of services 1. Coordination for Travel Arrangements, itinerary, forex, visa, invitation letters, agendas, etc. 2. Management of Team meetings - Booking rooms / VC rooms 3. Organize and co-ordinate Leadership meetings. Record, transcribe & distribute minutes of the meeting to the teams post meeting. 4. Stationery ? replenishment, Printing Material management. Making these available as required in meeting rooms 5. Updating SharePoint - Organizing, uploading and providing documents as required 6. Coordination with IT team for Shared drive access, Asset requirement / maintenance 7. Coordination during New hiring for scheduling interviews, meeting rooms booking, tests administration, coordination with panel and candidates, staffing and related tasks, New Hire onboarding etc. 8. Coordination during Off boarding Team members 9. Employee Data management with regards to maintenance of organization chart up-dates of the various stakeholder functions 10. Prepare and edit correspondence, organization announcements ,appointments notices , presentations and other documents as required 11. Handle confidential information and communication with all levels of management in a professional manner 12. Coordinate with different project team members for any actions to be closed and maintain tracking status 13. Training support: Novartis conducts or facilitates multiple trainings that involve the entire site. This involves sending invites, tracking attendance, booking rooms, printing study material, arranging food and snacks, arranging stationery. 14. Coordination and Management of team events, town hall, Team off sites, Team building events, Conferences - sending invitees, booking rooms and coordination with facilities for seating, AV support, projector, VC, tracking attendance, printing of support materials, arranging food / snacks, stationery, hotel reservations, coordination with Travel desk, etc. 15. Eshop (PO to payout system) activities ? Request creation, GRN creation, Invoice submission, Payment monitoring etc. 16. Vendor interactions for POs, Invoices ,Payment processing 17. Admin support to team members (inventory / assets tracking, pulling reports, creation of PPTs, training registration links, etc.) 18. Collect, analyze and consolidate information and prepare reports. 19. Maintain departmental files and proper submission of approval forms 20. Support during Audit / inspection 21. Event support: Learning and Quality Carnival and Innovation events, Video recording facilitation 22. Visitor support: Leadership Visits (Invite Letter, Agendas ), Planning for global Novartis visitors, Hotel Reservations for the special events
  • Location: Hyderabad
    Job Type : Temporary
    Date: Friday, 15 February 2019
    1. Scope of services 1.1. To ensure the smooth running of the SDC India site by providing complete support on all administrative, coordination, data and schedule management activities to ensure day to day SDC operation, compliance and fulfillment of all processes and procedures. 2. Deliverables/Accountabilities 2.1. Calendar Management, scheduling of leadership meetings, alignment with executive assistants from other functions on specific events 2.2. HR Support: 2.2.1. FTE Report preparation & maintenance 2.2.2. Joining Formalities & Induction plan preparation and roll out in co-ordination with the function leads 2.2.3. Exit Formalities 2.2.4. Co-ordinate and organize training programs, group interactions, shop floor meetings, team building events and other social programs 2.3. Staffing support 2.3.1. Assist in scheduling of interviews with the panels in co-ordination with the staffing team 2.3.2. Maintenance of feedback of candidates 2.4. On site Administration: 2.4.1. Ensure fully functional office, site needs and systems in place. 2.4.2. Liaise with Finance, IT, infrastructure, groups and various suppliers, contractors. 2.4.3. Travel bookings - Coordinate for visa, itinerary, tickets and forex for foreign travel. 2.4.4. Hotel bookings and local transport arrangements for overseas visitors 2.4.5. Renewals of statutory licenses, Annual Maintenance Contracts of office equipment?s. 2.4.6. Administrator for Timecard system. 2.4.7. Administrator for Access & Communications systems. 2.4.8. Ensure fully functional office for high quality output and statutory requirements are complied with. 2.4.9. Ensure smooth workflow, communication, policies/procedures, deliverables are in compliance with global set-up. 2.4.10. Ensure all requisitions, purchase orders, purchases in compliance with Finance SOPs 2.4.11. Ensure all associates complete and understand processes w.r.t. to joining, induction, time-card, attendance, leave records etc. 2.4.12. Managing departmental needs e.g. Stationary, Photocopiers, toners, printers, faxes, telephones, and accessories. 3. Key Performance Indicators 3.1. Internal customer satisfaction with quality of services provided 3.2. Stakeholder management 3.3. Soft Skills: 3.3.1. Good communication 3.3.2. Strong ability to develop and manage client relationships 3.3.3. Good team player who is dynamic and result oriented 3.3.4. Cross-team collaboration 3.3.5. Strong organizational skills 3.3.6. Ability to handle fast pace and huge pressure situations 3.3.7. Ability to multi-task and coordinate delivery through other individuals 4. Relevant Experience 4.1. Excellent communication, people management, stake-holders management 4.2. Ability to ensure service focus across a complex people intensive and functionally-dispersed organization 4.3. Strong and proactive business results-focus, and proven ability to provide insights that increase productivity